{{tag>staff faculty}}
====== CPH Conference Rooms ======

In preparation for the move to Paley, CPH IT has been working on an updated and more modern approach to reserving and using conference rooms. A pilot test is underway in the Dean's Suite Conference rooms and involves multiple changes including: 
  * A **new calendaring system** with an Outlook calendar for each conference room 
  * A **touch panel** on the outside of conference rooms (Conference Rooms 1 and 2 only) for ad-hoc reservations
  * A **new wireless presentation** and conferencing solution 

Conference Rooms 1 and 2 are fully upgraded and live; Conference Room 3/The Board Room has been partially upgraded. All conference rooms in the Dean's Suite are on the new calendaring system in Outlook. 

===== Scheduling =====
Conference Rooms can be scheduled using either: 
  - Outlook
  - Touch Panel located outside the conference rooms

Important notes:
  * <fc #800000>Some conference rooms require approval for scheduling</fc>. When you schedule a room via Outlook, a "hold" will be put on the calendar, and a request will be sent to the approvers. You will receive e-mail when the event has been approved/declined.

  * The <fc #800000>Reserve button on the Touch Panel only allows scheduling "Right-Now" meetings</fc>. You cannot schedule future meetings using the Reserve button.

  * The <fc #800000>QR code on the Touch Panel requires Team</fc>s to be installed on your mobile device.

> **Instructions:** [[it:office:conferencerooms:calendar|]] 
> **Instructions:** [[it:office:conferencerooms:reserve|]]



===== Wireless Connection =====
If you wish to use technology in conference rooms, you will need to bring your own laptop or mobile device. A wireless connection device is installed in each conference room and will enable you to connect your laptop or other mobile device to the installed screen(s), speaker(s), and microphone(s). 

> **Instructions:** [[it:paley_prototype_conference_room|]]

===== Status =====
**Rooms using New Outlook Based Calendar WITH Reservation Touch Panel**
^ Location                  ^ Calendar Name          ^ Calendar Link ^
| Bell Building Dean Suite  | CPH Conference Room 1  | [[https://outlook.office365.com/owa/calendar/9ec1665af41344159fc857a9d8d5bd06@temple.edu/1adfe6795f5e405cad332d1372a46b0b13709659092839848441/calendar.html|CPH Conference Room 1]]|
| Bell Building Dean Suite  | CPH Conference Room 2  | [[https://outlook.office365.com/owa/calendar/cc24c79228394472933b2462b8849d1d@temple.edu/16eaee68a1dd4f1c8d740dca4671895c10794927757542371632/calendar.html|CPH Conference Room 2]] |

**Rooms using New Outlook Based Calendar WITHOUT Reservation Touch Panel**
^ Location                  ^ Calendar Name          ^ Calendar Link (If available) ^
| Bell Building Dean Suite  | CPH Board Room  | [[https://outlook.office365.com/owa/calendar/c96a70dd31fc42199eca522b9fb83b1e@temple.edu/720f1801e05b47deaab26a5f39df6b6e7387196643998748356/calendar.html|CPH Board Room]] |
| Jones Hall  | Jones Hall 500 | |
| Pearson Hall  | Pearson Hall 233 (Large)  | |
| Pearson Hall  | Pearson Hall 254 (Small) | |
| Pearson Hall  | Pearson Hall 259 (Nursing Hotel Office) | |
| Ritter Annex  | Ritter Annex 921 | |
| Ritter Annex  | Ritter Annex 941 | |
| Ritter Annex  | Ritter Annex 992 | |

**Rooms using SharePoint Based Calendar**
^ Location                  ^ Calendar Name          ^
| 1700 North Broad  | Room 310  |
| Ritter Annex  | Ritter Annex 559 |==== Instructions ====

===== Instructions =====

Instructions on scheduling and using conference rooms are available by clicking on the links below.

  * [[it:office:conferencerooms:reserve|]]  
  * [[it:paley_prototype_conference_room|]]
  * [[it:office:conferencerooms:calendar|]] 
  * [[it:office:conference_room|]]