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Follow the steps below to enable Breakout Room and Allow Host to Assign Participants to Breakout Rooms When Scheduling in your Zoom account.
1. Log into https://temple.zoom.us/signin | |
2. Click on Settings on the left side menu | ![]() |
3. Click on In Meeting (Advanced) | ![]() |
4. Enable Breakout Room and check the box for Allow Host to Assign Participants to Breakout Rooms When Scheduling | ![]() |
Export the Canvas course gradebook to get a CSV file containing the Temple Accessnet for each student in the class (example of an accessnet: tua12345). Temple accessnets are needed in order to pre-assign students in breakout rooms. Follow the How do I export grades in the Gradebook? guide for step-by-step instructions for exporting your gradebook. Please be sure you are completing this step on your work computer and delete the CSV gradebook file after completing Step 4 below or save in an appropriate location.
Download the CSV template provided by Zoom here. You will be prompted to sign in with your Temple accessnet username and password and then the download will being. You will use this template to lay out the breakout room assignments that you will then upload to Zoom.
1. Log into Canvas | |
2. Go into the course in which you will use Zoom | |
3. Click on Settings from the course navigation menu | ![]() |
4. Click on the Navigation tab | ![]() |
5. Locate Zoom in the bottom list. Click on it and click Enable. It will move to the top list of menu items (these are the menu items that are visible to students). | ![]() |
6. Scroll down to the bottom of the page and click Save | ![]() |
Note for a video walk-through, please watch this video provided by the Center for the Advancement of Teaching (CAT)
1. Click on Zoom from the course navigation menu | ![]() |
2. Click on Schedule a Meeting | ![]() |
3. Enter the meeting settings and click Save | ![]() |
4. Open a browser window | |
5. Go to https://temple.zoom.us/signin and login with your Temple Accessnet and password | |
6. Click on Meetings from the left side navigation menu | ![]() |
7. Locate the Meeting you just scheduled for the course and click on the name of it | ![]() |
8. Scroll down and click on Edit Meeting | ![]() |
9. If you have scheduled a recurring meeting and receive a message that asks if you want to edit only this meeting or all recurring meetings, click All if you would like to make changes for all recurring meetings. | ![]() |
10. Scroll down to the Meeting Options section and check the boxes for Enable join before host and Breakout Room pre-assign | ![]() |
11. Below Breakout Room Pre-Assign, click on Import from CSV | ![]() |
12. Drag and drop the CSV file into the box shown or click on Browse to choose a file | ![]() |
13. After the file finishes uploading, you will see the list of rooms and the email addresses assigned to each room. Click Save if everything looks correct | ![]() |
14. Click Save at the bottom of the page to save the changes to the meeting | ![]() |
Note: If there are only a couple of students who are not assigned, you can always manually assign them to a breakout room: click Assign next to the room and then select the name of the student to assign to that breakout room. Repeat this step as needed.
IMPORTANT: If a student joins the class session after the breakout rooms have already started, do not use the recover to pre-assigned rooms feature; instead, manually assign them to the room in which they belong, as described above. If you use the recover to pre-assigned rooms feature after you have already started the breakouts, it will start the breakout room session over again and any work within Zoom will be lost (writing on the whiteboard, sharing of screen, etc.).