OneDrive Cloud Storage

Microsoft OneDrive for Business is a cloud storage service available to all members of Temple University. It is similar to other cloud services like Box, Dropbox and Google Drive.

Anywhere access - Easily store, access, and discover your individual and shared work files in Microsoft 365, including Microsoft Teams, from all your devices. Your offline edits will automatically sync next time you connect.

There are two use cases for OneDrive in the College of Public Health. Please follow the links below for detailed information and instructions for each case to use OneDrive

• Personal OneDrive for Business (think of this as your P drive)
• Shared OneDrive for Business (think of this as the S drive and N drive)

Since OneDrive is a cloud service, files are automatically backed up and versioned in the Microsoft Cloud. OneDrive can be used to store Confidential, Sensitive, and Public data. While OneDrive is not yet HIPAA compliant (PHI data cannot be stored in OneDrive), we are working on making OneDrive HIPAA compliant. You can view details and examples about what you can store using OneDrive by viewing the two links below: Storage Comparison Chart and Data Classifications.

• Storage Comparison Chart
• Data Classifications

The OneDrive app on Windows and Mac will default to the Files On-Demand way of synchronization. With Files On-Demand, you can access all your files without using storage space on your device. You don’t have to change the way you work, because all your files – even those stored online – can be seen in File Explorer (Windows) or Finder (Mac) and work just like every other file on your computer. When you need to access a file, it will be downloaded to your computer. If you plan to access a file or folder while disconnected, you can make the file or folder always available while offline. The file or folder will then synchronize when you return online.

• Windows
• Mac
• Mobile (iOS, Android)

• When you use a Microsoft Office 365 application (Word, Excel, PowerPoint, etc…) and log in with your AccessNet account, you can access your OneDrive files directly from the Office 365 applications

• Access from https://portal.office.com (any modern web browser)
• Click on the OneDrive icon

• Departmental shared documents may be accessible through Microsoft Teams

OneDrive for Business is available free of charge to Temple University members. If you leave Temple University, you will lose access to the Temple University license of OneDrive for Business. You may continue to use a consumer version of OneDrive, but your existing files will not be moved over and the capacity limit is different.

If you need to access OneDrive shared folders configured by the College of Public Health IT, you will need to request access from your department and/or CPH IT.