CPH Conference Rooms

In preparation for the move to Paley, CPH IT has been working on an updated and more modern approach to reserving and using conference rooms. A pilot test is underway in the Dean's Suite Conference rooms and involves multiple changes including:

• A new calendaring system with an Outlook calendar for each conference room
• A touch panel on the outside of conference rooms (Conference Rooms 1 and 2 only) for ad-hoc reservations
• A new wireless presentation and conferencing solution

Conference Rooms 1 and 2 are fully upgraded and live; Conference Room 3/The Board Room has been partially upgraded. All conference rooms in the Dean's Suite are on the new calendaring system in Outlook.

Conference Rooms can be scheduled using either:

1. Outlook
2. Touch Panel located outside the conference rooms

Important notes:

• Some conference rooms require approval for scheduling. When you schedule a room via Outlook, a "hold" will be put on the calendar, and a request will be sent to the approvers. You will receive e-mail when the event has been approved/declined.

• The Reserve button on the Touch Panel only allows scheduling "Right-Now" meetings. You cannot schedule future meetings using the Reserve button.

• The QR code on the Touch Panel requires Teams to be installed on your mobile device.

Instructions: Accessing Conference Room Calendars
Instructions: Reserving a Conference Room

If you wish to use technology in conference rooms, you will need to bring your own laptop or mobile device. A wireless connection device is installed in each conference room and will enable you to connect your laptop or other mobile device to the installed screen(s), speaker(s), and microphone(s).

Instructions: Using the Paley Prototype Conference Room

Rooms using New Outlook Based Calendar WITH Reservation Touch Panel

Rooms using New Outlook Based Calendar WITHOUT Reservation Touch Panel

Rooms using SharePoint Based Calendar

Instructions on scheduling and using conference rooms are available by clicking on the links below.

• Reserving a Conference Room
• Using the Paley Prototype Conference Room
• Accessing Conference Room Calendars
• Manage SharePoint Calendars